The majority of people think of data rooms as due diligence during an acquisition or merger, however, they are also used for other business transactions such as fundraising, initial public offerings (IPOs) and legal processes. When you’re looking to archive and share confidential documents in a secure environment or expedite due diligence in any kind of business transaction, you need to locate the perfect virtual data room management program to suit your needs.

A great feature to look for in a VDR is a robust search tool that can locate any document in a matter of seconds. It should include a range of filters and features, like labels, tags and optical character recognition (OCR). Additionally, it should enable users to download a secure PDF of any document in one click.

Look for a tool which allows you to customize the appearance of a data room and create a custom logo that appears on each document when it is viewed and printed or downloaded. This means you can stop screen captures and other infringements of privacy and security.

Lastly, a good data room should also include a task management tool that lets you assign reading and editing tasks to other users. It should offer a comprehensive view of every task and its status to monitor the progress of your work.