Board meetings should be productive and enthralling, with a focus on the goals and the strategic direction of the organization. By following these best practices boards can maximize the effectiveness of their meetings, and increase engagement, while improving efficiency, decision making, and governance.

Ensure Quorum Attendance

Opening the board meeting with a recap of highlights from prior pre-meeting phone and/or in-person meetings, as and a review of the agenda at a high-level will help to establish a positive mood for the remainder of the meeting. This will also ensure that a quorum of members is present to conduct business.

Discuss in-depth the critical items

Effective board meetings must contain discussions that are in-depth. Overly long agendas may overload participants with routine reports or “have to” items, which can hinder discussions on important and strategic topics.

Encourage participation by creating a safe and respectful environment

A culture that encourages participation and respects differing views is essential to engage in discussions. This can be accomplished by encouraging everyone on the board to speak about their opinions, avoiding personal attacks, and encouraging dialogue. This can be achieved through using board evaluations, facilitation techniques and encouraging a constructive and informed discussions.

Clarify the procedure for making decisions to avoid disagreements, confusion, and confusion. Declare whether decisions will be taken by consensus, majority vote or another method, and then record the outcomes accurately in the minutes of your board. Be transparent about your follow-up procedures and your accountability.

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