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A tool for managing boards is a computer program designed to support and improve governance for your organization. They are generally used by board members, committees, and executive teams to communicate information and conduct business. The best board management software allows you to create a central point of truth, simplify meetings, and take control of your company’s workflow.

A digital board management system can help board members and administrators save time by automating tasks such as creating agendas for meetings, sharing board packets, and searching for misplaced documents. They also can help reduce the chance of cybersecurity incidents by removing file sharing methods like email. The best boardrooms employ a secure, robust platform with built-in advanced cyber protection.

Utilizing a digital board portal allows you to organize and manage essential documents in one location which allows everyone to find what they need without having to search through paper, unwieldy PDF documents on shared drives or sending emails that were not sent in a sequence. Board document management systems provide granular permissions so that only those who require them can access important documents.

Getting everything together for an upcoming board meeting can be an obstacle for even the most well-organized group of people. Board management tools can help streamline many of these meetings by providing a calendar for meetings, online private workspaces and video conferencing integrations. They can help in recording and distributing minutes of meetings easier, and keep track of action items by using automated reminders and other useful features.