In this era where data breaches are a regular occurrence many businesses turn to virtual data rooms to store sensitive information. The aim is to share confidential business documents with stakeholders such as investors, lawyers, and other professionals, all while ensuring security measures are in place to safeguard against uninvited viewing, downloading and malicious external attack. These are more complex than simple file sharing services such as Google Drive or Dropbox, and require a level of security that is comparable to the risk of sensitive information falling into wrong hands.

When selecting a data room to store sensitive information, companies should consider the level of security it provides, such as options for auditing, permission settings watermarking, among other features that can help stop leaks of sensitive data and other risks. Also, it should consider the history and experience of the provider in developing secure online solutions for managing documents and sensitive information.

A virtual data room must also be able to redact documents containing confidential information. It is not uncommon that documents to contain sensitive or confidential data. However, removing this information manually from each document is laborious and increase the risk that sensitive or proprietary information is not accessed. In addition, a reputable data room should provide the capability to export quickly a document from a virtual data room without losing access to encryption security protections that were implemented.

Onehub overview